How to Issue an Invoice Online in Kazakhstan: A Step-by-Step Guide for Legal Entities

To enable a buyer to pay for goods and services in the Republic of Kazakhstan, it is necessary to create an invoice, which is more conveniently and quickly done online. This document is one of the primary ones in transactions between counterparties. How accurately it is filled out determines the successful transfer of funds to the seller or service provider's account.

What Should You Remember When Drafting the Document? How to Issue an Invoice for Sole Proprietors Online?

Document Features 

The document should include important details, such as the quantity of goods supplied, the bank details of both parties, the amount to be paid, the address of the legal entity, and more.

The invoice is not among the documents that must follow a form approved by the Ministry of Finance of the Republic of Kazakhstan (2012). Its creation is regulated by the Law "On Accounting." This law allows sole proprietors and legal entities to develop their own forms, but certain information must be included (document name, date, organization name, transaction content, etc.). In some cases, additional details may be required.

Invoices are prepared in either Russian or Kazakh.

How to Create an Invoice Online?

Specialized resources or a banking application can be used to issue an invoice. Here's how to issue and send an invoice for a sole proprietor through the CenterCredit bank's business application:

• Select the "Issue Invoice" tab in the menu.
• On the new page, click the "Issue Invoice" button (located at the very bottom).
• Fill in the counterparty details, such as the Business Identification Number (BIN), category (options include goods or services), and payment purpose code. To choose a code, click the checkbox and select the appropriate item from the dropdown menu, e.g., 710 – "Payments for goods, except real estate."
• If you need to add fields for the contract date and number, drag the slider to the right to display additional fields. Click "Next."

• Review the recipient’s information and select the product or service. If no products are displayed, use the "Add Product" button. You can enter details of a new product or choose an item from a pre-existing list. When adding a product, specify its name, unit of measurement, and price.Once you have selected the product, enter the quantity. Click "Next."
• In the "Details" window, select the account for the fund transfer, specify the sum's characteristics (including or excluding VAT), and, if necessary, fill in the "Message" block. Information entered here will be available to your counterparty. Click "Save."
• Check the entered information. If everything is correct, click the "Send" button. Note that next to the "Send" button is a "Save" button. This allows you to save the document, for instance, to send to your counterparty later.

You can also refer to a video guide on issuing invoices through the business application.

Once the counterparty completes the payment and the funds are credited to your account, you will receive a push notification. How to Pay an Invoice? The buyer makes the payment through their bank's online banking by creating a payment order and paying it. The procedure takes just a few minutes.

Note that until payment is made, the document's purpose is solely to notify the counterparty of the need for settlement and to confirm the price. However, once payment for the goods or services is made, the invoice becomes a full-fledged primary document that confirms the transaction's completion.

Preparing the document online takes minimal time. However, it is crucial to fill out all fields correctly and then carefully check the entered information—this ensures the payment is processed as quickly as possible.

This article has been translated from its original language using neural network-based translation technology.